The power to alter, amend or repeal the By-Laws or adopt new By-Laws shall be vested in the Board of Directors.
ARTICLE II — MEMBERSHIP
Every member of the Iowa Choral Directors Association shall be a member of the American Choral Directors Association.
The membership categories of the Iowa Choral Directors Association shall be the same as the American Choral Directors Association.
Dues for membership of the Iowa Choral Directors Association, Inc. shall be established annually by the Board of Directors and shall include the cost of membership in the American Choral Directors Association.
Members are to pay their membership dues to the President-Elect (membership chairperson) who is also responsible for maintaining the current list of members and for matriculating membership on behalf of the American Choral Directors Association.
ARTICLE III — ANNUAL MEETING
The corporation shall hold an annual meeting at a location selected by the President near the center of the state. Said annual meeting shall be held during the summer convention or at such other time as the President may direct in writing.
Notice of the annual meeting shall be published in the ICDA Sounding Board, which shall be mailed to all members not later than twenty (20) days prior to the annual meeting.
A quorum for the annual meeting shall be ten (10) percent of all active members of the corporation.
ARTICLE IV — GOVERNMENT
Section 1: Executive Committee.
The Executive Committee shall consist of the President, President-Elect, Vice-President (who is the past president), the Secretary, and the Treasurer.
Section 2: Board of Directors.
The Board of Directors shall consist of the Executive Committee, the eight (8) District chairpersons and the Sounding Board Editor.
The Treasurer, Sounding Board Editor, Advertising Editor, Historian and Summer Convention/Symposium chairperson shall be appointed by the President with the approval of the Executive Committee. The Treasurer, Sounding Board Editor, Advertising Editor, and Historian shall serve a term of office to coincide with the President.
The parliamentary principles set forth in Roberts’ Rules of Order shall govern in all cases not covered by the Articles of Incorporation or these By-Laws.
ARTICLE V — OFFICERS
Section 1: President.
The duties of the President shall be those of chief executive of the corporation. The President shall have the power in an emergency to make temporary rulings until a meeting of the Board of Directors can be called. The President shall acquaint the President-Elect with the activities of the office of President. The President shall attend all division and national conventions. The President shall be empowered to make appointments.
Section 2: President-Elect.
The President-Elect shall be responsible for the usual and customary duties of the office. He/she shall have served on the Board of Directors for a period of four (4) years or shall have served on the Board of Directors for a period of two (2) years and as a Chair of one (1) summer convention/symposium or other major statewide event. The President-Elect shall become familiar with the functions of the organization and duties of the President. The President-Elect shall be the membership chairperson and shall carry out such other duties as designated by the President.
Section 3: Vice-President.
The Vice-President shall be the immediate past President who shall assist the President and chair the Choral Commission Committee. In the event of a vacancy of the office of President, the Vice-President shall serve the balance of the unexpired term unless he or she declines to do so and in that case, the President-Elect shall assume the office of President. The Vice-President shall chair all meetings and perform the duties of President in the absence of the President
Section 4: Executive Secretary-Treasurer.
As Executive Secretary-Treasurer this officer shall keep and circulate minutes of the corporation, shall be the custodian of the funds of the corporation, keep the appropriate records of the corporation, provide the desired periodic reports to the Board of Directors and submit an annual report. The Executive Secretary-Treasurer shall be the custodian of all reports submitted by the District Chairs and the Chairs of all committees. In addition, the following duties shall be the responsibility of this office:
- Shall deposit all funds of the Corporation in a bank and maintain a checking account for paying bills as approved.
- Receive solicited materials including convention pre-registration materials and disseminate the information in the registration forms to the appropriate organizing chairs.
- Oversee printing and circulation of corporation materials including the annual ICDA, Inc. membership directory, Opus brochure, the ICDA, Inc. annual report and Sounding Board.
- Mail the Fall Symposium brochure and other needed mass mailings.
- Proofread the summer convention program booklet.
- Disperse and receive the letting of bid forms for summer convention graduate credit as well as bid forms for recording services of ICDA events as directed by the Executive Committee of ICDA, Inc.
- Provide the requested financial information to the ACDA National Office.
- Assist the Board of Directors in public relations, including providing of press releases of up coming state events to the media as well as post-event news articles in the appropriate print media.
- The Executive Secretary-Treasurer shall be hired by the Executive Committee. His/Her duties and performance are subject to annual reviews by this committee. (Revised 9/6/03)
Section 5: District Chairperson.
Each District Chairperson shall attend the meetings of the Board of Directors and act as coordinator for activities in his/her respective district, to promote the organization, recruit new members, to act as liaison between the general membership and the Board of Directors and to act as an advisor in selecting a succeeding District Chairperson.
Section 6: ICDA Sounding Board Editor and Advertising Editor.
The ICDA Sounding Board is the official publication of the Iowa Choral Directors Association, Inc. The ICDA Sounding Board Editor and Advertising Editor shall be appointed by the President. The Editor shall be responsible for the publication of the ICDA Sounding Board as well as serving as a liaison between the Choral Journal, Melisma, and ICDA. The Advertising Editor shall be responsible for securing advertisement and advertising fees for the ICDA Sounding Board.
All elected and appointed officers shall assume the duties of their office on July 1 following their election or appointment. All records pertaining to the office shall be transferred to the new officer on or before the date or as soon as possible thereafter. The records, including the records of the districts, remain the property of the Iowa Choral Directors Association, Inc.
Section 8: Vacancy.
In the case of a vacancy of any of the members of the Board of Directors during the elected term, the President is empowered to appoint, with the approval of the Executive Board, a member of the Iowa Choral Directors Association, Inc. to such office.
Section 9: Expense Reimbursement.
The Executive Board shall have the authority to determine when and if partial expenses may be paid to the officer representing Iowa at a divisional or national meeting.
Section 10: Further Appointments.
The President shall have the authority to make additional appointments to the Board of Directors with the approval of the Board of Directors.
Section 11: Historian.
The Historian shall be appointed by the President and shall be the curator of the ICDA archives.
Section 12: Committees.
The President shall appoint and terminate committees according to the needs of the Iowa Choral Directors Association, Inc.
ARTICLE VI — ELECTIONS
The President, President-Elect, Vice-President and the eight (8) district chairpersons shall be nominated by the Executive Committee. The current President-Elect shall act as chair of the Executive Committee while acting as a nominating committee. Candidates for President-Elect must have had experience as an Iowa Choral Directors Association executive board member.
The nominating committee shall meet annually and submit a slate of candidates at the November meeting for Board approval. The slate shall appear in the ensuing issue of the ICDA Sounding Board, with election results published in a subsequent issue.
Section 3: Term of Office.
The elected members of the Board of Directors shall serve a term of two (2) consecutive years according to the following schedule:
- President-Elect and Chairpersons of South Central, Southeast, Northwest and East Central Districts elected in uneven years.
- Chairpersons of North Central, Northeast, Southwest and Central Districts being elected in the even years.
District Chairpersons shall be elected by members of their respective districts for not more than two (2) consecutive terms.
The Districts are organized as follows:
Northwest District — counties of: Buena Vista, Carroll, Cherokee, Clay, Crawford, Dickinson, Ida, Lyon, Monona, O'Brien, Osceola, Plymouth, Sac, Sioux, Woodbury.
Southwest District — counties of: Adair, Adams, Audobon, Cass, Fremont, Guthrie, Harrison, Mills, Montgomery, Page, Pottawattamie, Ringold, Shelby, Taylor, Union
North Central District — counties of: Butler, Cerro Gordo, Emmet, Floyd, Franklin, Hancock, Humboldt, Kossuth, Mitchell, Palo Alto, Pocahontas, Winnebago, Worth, Wright
Central District — counties of: Boone, Calhoun, Greene, Grundy, Hamilton, Hardin, Marshall, Story, Webster
South Central District — counties of: Appanoose, Clarke, Dallas, Decatur, Jasper, Lucas, Madison, Marion, Monroe, Polk, Poweshiek, Warren, Wayne
Northeast District — counties of: Allamakee, Blackhawk, Bremer, Buchanan, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Howard, Winneshiek
East Central District — counties of: Benton, Cedar, Clinton, Iowa, Jackson, Johnson, Jones, Linn, Tama
Southeast District — counties of: Davis, Des Moines, Henry, Jefferson, Keokuk, Lee, Louisa, Mahaska, Muscatine, Scott, Van Buren, Wapello, Washington
Election shall be conducted by mail with a ballot being mailed first class to all active, retired and life members in good standing. All ballots must be returned within two (2) weeks of the mailing date to an address designated by the nominating committee. Any ballots postmarked later than two (2) weeks from the mailing date shall not be counted. (Revised 3/15/97)
The first officers of the corporation shall be elected by the Board of Directors at their organizational meeting. These officers shall serve until the next regular election for their office.
ARTICLE VII — BOARD OF DIRECTORS MEETINGS
The Board of Directors shall have at least three (3) regular meetings per year and may be called for special meetings by the President.
A quorum of the Board of Directors shall be a majority of the number of directors fixed in the By-Laws.
ARTICLE VIII — ADMINISTRATIVE AND FISCAL YEAR
The Administrative and Fiscal Year shall be from July 1 through June 30. (Revised 9/6/03)